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Research Guides

Dissertations and Theses: FAQs

Frequently Asked Questions

Frequently Asked Questions

  1. It depends! The library requires 2-3 business days to review your online submission to ensure the document complies with our format requirements. If any corrections are necessary, you'll need to make the changes to your document and upload a revised version. Edits are usually reviewed within 24-48 hours. Once the uploaded files are approved, we'll check to see if your signed original approval page is on file. If it is, we'll process the deposit and you'll receive a confirmation email at your GC address. If not, the deposit will sit, unprocessed, until the paperwork is received. Most deposits are completed within a week of being submitted.

  2. In order to make the deadline for the degree date, the following conditions must be met by the close of business on the stated deadline: 1) your signed original Approval Page must have been received by the library's Dissertation Office; 2) you must have uploaded your final document to CUNY Academic Works; 3) you must have uploaded your final document to ProQuest (doctoral dissertations only). As long as these three conditions are met, you will make the deadline for the degree date. Please note that if you wait until the last day to upload your documents, the library will still take 2-3 business days to complete our review, and you will not receive official notification until the process is complete. Bear in mind that this is an online submission process, and may be subject to technological difficulties beyond our control. For this reason, we highly recommend submitting your dissertation/thesis/capstone at least 2-3 days before the deadline.

  3. Choose the last semester in which you will enroll. For a May degree, select the current Spring term; for a September degree, select the previous Summer term (even if you are not enrolled in summer classes); for a February degree, select the previous Fall term.

  4. Unfortunately, students cannot edit this information directly. Instead, email deposit@gc.cuny.edu to have your graduation semester updated in CUNYfirst. Students may view the current graduation status information by logging into CUNYfirst and going to My Academics. Next to your current program of study at the GC, select "View graduation status" to see what graduation term you have selected.

  5. Email deposit@gc.cuny.edu to remove the application for graduation in CUNYfirst. You will need to register to meet the enrollment requirements of future degree dates. Bear in mind that the action in CUNYfirst notifies the Office of the Registrar, Bursar, Financial Aid, the Office of International Students, and the Library that you will be leaving the Graduate Center soon; these offices will review your records for any outstanding issues and place holds as necessary. Holds may affect future registration if you do not deposit. It is the responsibility of the student to clear any holds prior to the registration deadline.

  6. The Approval Page is not a form, per se, but an actual page that you create and insert in the front matter of your manuscript. Think of it as a second title page, or a signed cover page to your work. The library provides guidelines for the format, but you are responsible for creating the page and printing it out to obtain the required signatures (see sample page).

  7. No, the Approval Page may be printed on standard printer paper.

  8. No, these steps may be completed in any order. If you upload your files prior to submitting your signed Approval Page, the library will review the format but will not be able to complete the deposit until your signatures are received.

  9. Yes, landscape pages are allowed but the pagination must maintain consistency with the portrait pages in case the document is printed. This means you can either: a) rotate the image/table/figure and keep the page itself in portrait, or b) format the entire page in landscape. If you choose to do the latter, you will need to adjust the placement of the page numbers and manually rotate them to maintain consistency with the other pages. For assistance doing this in MS Word, please see this helpful guide.

    * Update for MS Word 2016 (PC), for pagination in the footer:

    1. Click on first landscape page. Insert > Edit Footer > remove “Link to previous” setting on all landscape sections and the portrait sections following them. Repeat for headers on each page as well (Insert > Edit Header > uncheck "Link to previous").
    2. Repeat step 1 with your cursor on the first portrait page following the landscape page section.
    3. Go to landscape page and delete the existing page number from the footer
    4. Insert > Page number dropdown > Page Margins > Plain numbers > Large Left
    5. Highlight number > Apply styles > scroll down to select Footer style
    6. Click Layout options icon > See more > set vertical alignment to match location of pagination on portrait pages (top=left, bottom=right) and choose relative to margin
    7. In the Drawing Tools ribbon menu, click on Format > Text Direction > Rotate all text 90 degrees

  10. Tables are tabular data, arranged in a system of rows and columns. Figures can be any non-textual element, such as a graph, chart, illustration, photograph, etc.

  11. Follow the advice given in your disciplinary style manual. All tables and figures should be labeled and numbered; these are then listed in preliminary pages (see List of Tables/Figures/etc. for more information). Table captions appear above the table, while figure captions appear below the figure. If the table or figure is reproduced from another publication or uses external data, you need to include "Source: ..." and either full publication information or a parenthentical/footnote reference (be sure to include that work in your document's list of references). If you took the photograph, indicate that with a "Photo by author" statement in the caption. If you obtained permission to reproduce the table/figure, include the note, "Reprinted, by permission, from [citation]."

  12. The library format guidelines specify that the bibliography must appear after all appendices and endnotes, but it can be tricky to achieve this in MS Word. To do this, you'll need to create a section break after the endnotes and change the settings in the page format menu dialog to "suppress" endnotes. Full instructions are available here.

  13. CUNY Academic Works is an open, online digital repository managed by CUNY's Office of Library Services; it is indexed by Google Scholar, so citation information (title, author, abstract) will appear in Google search results. Depending on your embargo selection, the full text of your dissertation/thesis/capstone project may be available for public download. Graduating students have the option to delay public release of the full text by selecting an embargo (see details on the embargo tab above). Doctoral dissertations also appear in ProQuest's Dissertations & Theses Global database, which is only available through institutions with an active subscription; full-text access is determined by embargo options selected during the submission process.