This guide will help you with:

Formatting & organizing your data

Documenting your data effectively

Backing up and securing your data

Sharing & archiving your data

Granting requirements for data management

Instructor slides

Screencast

All CUNY faculty members, postdoctoral scholars, graduate and undergraduate students involved in research are required to complete the CITI RCR training within six weeks of initiating their research. The Research Integrity Officer at GC-CUNY is Adrienne Klein.

CUNY Computing and Information Services: Security Policies & Procedures

CUNY Computing and Information Services: Endpoint Encryption Best Practices

CUNY Human Research Protections Program

CUNY Academic Commons: Data Management Tools (Note: Some of the tools listed on this page may not be appropriate for data management plans or long-term data management.)

Observational: data captured in real-time, usually irreplaceable (e.g., censor data, telemetry, survey data, sample data, neuroimages)

Experimental: data from lab equipment, often reproducible, but can be expensive (e.g., gene sequences, chromatograms, toroid magnetic field data)

Simulation: data generated from test models where model and metadata (inputs) are more important than output data (e.g., climate models, economic models)

Derived or compiled: data that is reproducible, but very expensive (e.g., text and data mining, compiled database, 3D models, data gathered from public documents)

The DMPTool is an online tool that includes data management plan templates for many of the large funding agencies that require such plans. The tool includes general guidance, links to helpful documentation, issues to consider, and specific questions to think about as you prepare your data management plan. Space is provided to compose a response for each of the main areas that your funding agency would like for you to address in your plan. You can save and come back to your plan as often as you like. When you are finished, you can export your plan in plain text format and insert it into your grant proposal.

MIT's Data Management Overview

Data description

1. What type of data will be produced? Will it be reproducible? What would happen if it got lost or became unusable later?
2. How much data will there be? How quickly will it grow? How often will it change? Once archives/stored, what kind of access will be needed to use it?
3. Who will use the data now, and in the future?
4. Who controls the data (PI, student, lab, CUNY, funding agency)? What intellectual property considerations might apply?
5. How long should the data be retained? How long would you expect it to be useful, e.g. through the end of grant/experiment, 3-5 years, 10-20 years, permanently?
6. What is Data?

Standards

1. Is there good project and data documentation?
2. What directory and file naming conventions will be used?
3. What project and data identifiers will be assigned?
4. What file formats are used? Are they standards-based or proprietary?
5. Are there tools or software needed to create/process/visualize the data? Are the tools or software proprietary?
6. Is there an ontology or other community standard for data sharing/integration?

Access, Sharing, and Re-use

1. Any special privacy or security requirements? e.g., personal data, high-security data
2. Any sharing requirements? e.g., funder data sharing policy
3. Any other funder requirements? e.g., data management plan in grant proposals
4. What is your storage and backup strategy?
5. When will it be shared and where? How broadly will it be shared? Are there I/O throughput issues with respect to the size of the datasets?
6. Who in the research group will be responsible for data management?