Research Guides

CUNY Academic Works

This guide provides supporting information about Academic Works, the Graduate Center's institutional repository

Step-by-Step Submission Instructions

  1. Go to CUNY Academic Works:
  2. Click “Submit Research” in the sidebar on the left. Click the name of the collection you want to submit to.
  3. You will be prompted to log in.
    1. If you already have a CUNY Academic Works account, log in.
    2. If you do not have an account, click “Sign up” and fill out the account registration form. Please register with your CUNY email address. For institutional affiliation, type “CUNY” and a list of CUNY campuses should appear. Select your primary affiliation. You will then be sent a confirmation link by email.You will then be sent a confirmation link by email.
  4. Submission Agreement (required): Read the agreement and check the box to affirm that you have the right to submit the work and to grant CUNY the non-exclusive right to distribute that work through CUNY Academic Works. Then click “Continue.”
  5. Title (required): Enter the title of the work, using headline-style capitalization.
  6. Authors (required): Your name (along with your email address and affiliation) should already appear in the author field. If you have a co-author, click the green plus-sign button to add. You may enter an affiliation and email address for the co-author, but you don’t have to. (If you do enter an email address, your co-author will also receive monthly download statistics from the repository.) Repeat for any additional co-authors.
  7. Affiliations at CUNY (required): Select the colleges and departments or programs with which you and any CUNY co-authors are affiliated.
  8. Document Type (required): Select the appropriate document type from the list. If your work doesn’t fall into one of the listed categories, select “Other.”
  9. Publication Date (required): Enter your work’s publication date. Only the year is required, but you can be as specific as you wish.
  10. Embargo Period (required): Indicate whether you want your work to have an embargo period (i.e., a period during which it is unavailable to the public). If you select “No Embargo Required,” your work will become accessible online immediately. If you select an embargo period, your work will be unavailable until the embargo period expires.
  11. Keywords (highly recommended, improves discoverability): Enter one or more keywords or keyword phrases for your work. Separate keywords/phrases with commas.
  12. Disciplines (highly recommended, improves discoverability): Explore the discipline hierarchy by clicking the plus signs next to each major discipline. Select the discipline(s) that best describe your work.
  13. Language (required): Identify the language in which your work is written or spoken.
  14. Abstract (highly recommended, improves discoverability): Provide a brief summary of your work.
  15. Comments (optional): If there is any other information about your work you would like readers to see, provide it here. For example, you might want to indicate that the item is a pre-print (pre-refereed version) or a post-print (post-refereed manuscript version), or your publisher may require you to provide a link to their website.
  16. Recommended Citation (optional): You may want to recommend a citation for those who want to cite your work. If you leave the field blank, the repository will automatically generate a basic citation including your name, the work’s title, and the fact that it was found in CUNY Academic Works.
  17. Upload File (required): Select one of the following:
    1. Upload file from your computer.
    2. Import file from remote site (if, for example, the work is already posted on your personal website or a subject repository).
  18. Additional Files (optional): Check this if you have supplementary files to upload along with your work – e.g., a data set to accompany an article or PowerPoint slides to accompany a conference paper.
  19. Double-check your entries: Once a submission is approved by the repository administrator, it cannot be edited or removed except by contacting the administrator. Therefore, please take care to supply the correct information on the submission form.
  20. Click “Submit” (but not until you're sure you're ready). After submitting a work, you do not have an opportunity to review the work before it is posted to the repository. Therefore, please be sure that the work is ready for distribution before submitting it.
  21. Congratulations! Your work will appear in Academic Works as soon as it is approved. After it propagates through the system (which takes about a day), it will appear on the recent additions list and also be findable by browsing by author or discipline.

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