Research Guides

CUNY Academic Works

This guide provides supporting information about Academic Works, the Graduate Center's institutional repository

Prepare to Submit to Academic Works

The submission process consists of the following steps:

  • Log into Academic Works or create an account if this your first time submitting content
  • Read and accept the Submission Agreement
  • Provide information about yourself and any co-authors, as well as the work
  • Upload your electronic file and associated files, if any

Before you submit:

  • Identify one or more of your scholarly, creative, or pedagogical works to submit to Academic Works. Only submit completed works (whether in manuscript or final formatted form), not works in progress. (See information about file sizes and types below.)
  • For each work, be sure you have the right to make it publicly available online.
    • Journal articles: Consult your publishing agreement and/or SHERPA/RoMEO, a site that identifies publishers' default copyright policies. For future publications, consider submitting an author's addendum in order to retain copyright to your work. Try the SPARC Author Addendum.
    • Book contributions: Consult your publishing agreement or inquire with your publisher. Get some helpful hints from the free online guide, Understanding Rights Reversion, released by the Authors Alliance.
    • Other content types: Many content types, such as conference presentations, can be added to the repository without seeking additional permissions. Contact if you have any questions about your ability to make your work publicly accessible.
  • For each work, make sure you have the following: (1) title, (2) brief, informative abstract, (3) descriptive keywords (max. 10), and (4) an electronic copy of the file or a link to the file online.

File Sizes & Types

Academic Works can accept files of any type (PDFs, image files, audio files, etc.) of any size. Of course, it’s best for each file to be in the appropriate format for its content:

  • If the work is an article, chapter, or other textual work, please submit it as a PDF, Rich Text Format (.rtf), or Microsoft Word (.doc or .docx) file. Academic Works will automatically convert .rtf, .doc, and .docx files to PDF and also create cover pages for these works. (It does not convert or create cover pages for other file types.)
  • If the work is a slideshow, data set, or other kind of non-textual work, please submit the file in whatever format makes the most sense for the work. When possible, favor non-proprietary formats (e.g., .csv instead of .xlsx), which are more accessible to users now and in the future.

Academic Works does not stream content (but you can embed streaming content from sites like YouTube and Vimeo) or serve up anything but files – i.e., no live websites, web apps, etc.

Visit CUNY Academic Works