Deposit Your Dissertation
Jean-Claude Guedon on the form and production of theses and books @ 10 min 08 sec
Order Additional Copies
Order copies in various formats anytime from UMI/ProQuest
OR, send unbound text and order from:
HF Group Bindery
To reproduce the Grad Center's binding colors exactly, ask the Dissertation Assistant for a copy of the Grad Center's binding slip.
Deposit Your Thesis or Dissertation
Every depositor must schedule a meeting with the Dissertation Assistant during a deposit period and (suggested minimum) five days after the PhD defense or MA advisor review to allow time for revisions. A preliminary review meeting prior to defense is optional. See Format for Deposit guidelines for specifications about electronic depositing in any file format, adding supplementary files, and pagination, paper stock, signatures required for the paper copy.
Prior to the final deposit meeting:
Go to UMI ETD Administrator to submit your dissertation, thesis, or supplementary files. Multiple file formats can be submitted. Also find instructions, tips for converting a work to PDF, and additional information about these and other topics. Create an account to deposit, monitor, and revise your submission if there are errors. Capstone projects are deposited in paper format and on disc without using the UMI ETD Administrator.
Unlike most other traditional academic publishers, ProQuest does not demand copyright in exchange for publication. Authors retain sole ownership of and copyright to all published work. ProQuest is licensed to distribute work as authors specify (see below). Copyright protection is secured when a work is published or when it appears online. For an additional optional $55 fee to ProQuest, authors may hire ProQuest to file a copy in the US Library of Congress. Authors may also file works in the US Library of Congress for $35 without ProQuest assistance. This registration may make it easier for authors to claim violation of their own work and to obtain compensation in the unlikely event of copyright infringement.
Select ProQuest publishing options
Traditional publishing authorizes ProQuest to post a work in its Digital Dissertations subscription database and sell the work in electronic, print, and microformats, for which the author receives a 10% net revenue royalty for no more than 25 years, payable once a $25 threshold is reached. See also ProQuest's Open Access Compared to Traditional Publishing. The Graduate Center launch its own electronic thesis and dissertation (ETD) repository in fall 2013 academic year with open access publishing as a default and embargo options available.
Search engines crawl the ProQuest database and with author's permission allow citations and abstracts for works to be discovered by Google, Google Scholar, Google Books, Yahoo, and other engines. Citations and abstracts for works distributed by traditional publishing may be discovered by search engines, but full-text is available to online searchers with access to ProQuest's licensed database or to those who purchase a copy from ProQuest. See also ProQuest's Third Party Discovery and Access statement. Works in the CUNY IR will be discoverable by search engines in abstract only or full text formats as authors designate.
Select CUNY Institutional Repository (IR) publishing options
Read the CUNY IR Publishing Agreement authorizing the CUNY GC Library to archive CUNY graduate work in electronic format. Select embargo options, if any, delaying open access publication of a work by the CUNY Graduate Center Library. Embargo extensions or revocations must be requested through the Graduate Center Library dissertation assistant and through ProQuest, separately. Copies (in print, microfilm, or digital formats) of CUNY graduate works are not subject to total sequestration even if embargoed by an author. CUNY copies may be displayed in CUNY libraries and in CUNY IP-space, copied by users in that space, and loaned by the GC Library via Interlibrary Loan. The library intends not to share embargoed theses in Open Access contexts. The Library reserves the right to offer CUNY on-site viewing and title-by-title distribution of graduate works, even if they are embargoed by the author.
- Upload a copy of the dissertation file (s), most often in PDF format. See the ProQuest/UMI PDF FAQ for instruction.
- ProQuest will transfer the electronic file and accompanying description and metadata, for subsequent deposit in the CUNY IR.
The final thesis or dissertation deposit meeting requires:
- thesis approval page with two required signatures, those of the Chair of the Examining Committee and of the program's Executive Officer, plus typed names of faculty members who supervised the writing (see sample)
- one print copy of the thesis or dissertation, in specified format on specified paper, identical to the PDF file submitted prior
- Graduate School Exit Survey completed online (PhD grads only login with Banner ID/pwd, search under "Student Services" tab)
- NSF Survey of Earned Doctorates completed online (PhD grads only login with Banner ID/pwd, search under "Student Services" tab)
- CUNY Graduate Center Exit Questionnaire for Graduating MA Students completed online (Master's degree grads only)
- Deposit Clearance Form print and complete
- Obtain Registrar signature on the Deposit Clearance Form on the day of, just prior to the deposit meeting. The Registrar does not have the information to issue approval until the day of deposit. Obtain Bursar, Financial Aid, and Circulation Manager signatures shortly before the deposit. Financial Aid may require completion of an additional exit survey prior to signature. All CUNY bills must be paid; all CUNY library books returned & fines paid.
During the final deposit meeting, the Dissertation Assistant assesses a bill for deposit. After the meeting, take the bill to the Bursar's window (8th floor) to make payment (by cash or check only - no credit cards accepted at the window) and receive a receipt. Online payment with Electronic Funds Transfer or with American Express, Discover, or MasterCard is possible with the assessed bill using the Grad Center Banner Web portal (select “Dissertation Fee”). If you have made online payment, bring printed receipts to the Bursar's window for verification after your bill is assessed. Deliver the verified receipts, then, back to the Registrar. The Registrar supplies an Application for Degree form with your full name (as it will appear on the Diploma), address, and signature. The Registrar issues a letter with the university seal certifying your deposit and the date of award, which is the date of deposit. The Registrar also issues instructions for commencement ceremony attendance. For graduates depositing while out-of-town, the Registrar will mail the certifying letter. Graduates obtain a GC Alumni photo ID card from the Office of Public Safety (rm. 9123) upon presentation of the deposit receipt for continued Graduate Center Library privileges. Diplomas are available from the Registrar after commencement.
Authors are responsible for the accuracy of deposited dissertations, theses, and capstone projects. Final copies must be free of typographical error and correct in every detail of style and format. If typos or formatting errors are present in the deposit PDF, re-submission of a corrected file is possible in consultation with the Dissertation Assistant. Print copies must be unbound, unmarked, and free of hole-punches and correcting fluid. Please submit print copies in paper boxes or in envelopes.
Recipients of Perkins or Federal Direct Student Loan must arrange for an exit interview with the Office of Financial Aid. Make an appointment with the Graduate Center's Office of Financial Aid (212-817-7460) at least five business days before deposit.
A print deposit copy of each thesis and dissertation will be bound and shelved in the CUNY Graduate Center Library. Additional copies may be required by individual departments.
Personal bound copies of non-embargoed deposited works may be ordered online from ProQuest/UMI. The Dissertation Assistant will provide a copy of the bindery packing slip should an author wish to purchase additional bound copies for personal use.
Recipients of certain purblic and private awards in support of doctoral degrees may be required to deposit selecting Open Access Publishing, or provide a print copy of a completed work. Consult the SHERPA-JULIET Directory for funder policies; verify with any sponsoring organization prior to deposit.
Schedule & Fees
Schedule your defense at least five (5) business days prior to your deposit date to allow time for corrections and account clearances.
A dissertation, thesis, or capstone project may be deposited anytime; deadlines below:
|For Degree||Enrollment Required||Deposit Required By|
|February 1||Preceding Fall term||Last day in January|
|May Commencement||Spring term||May 1|
|October 1||Preceding Spring term||
2014 Capstone Projects:
Physical Therapy deposits by April 15, 2014
Audiology deposits by May 1, 2014
The Dissertation Assistant calculates the fees at the final deposit meeting. Fees are based on formats required and services selected. Depositors take the assessed bill to the Bursar's window to pay fees by check or cash. Online payment with Electronic Funds Transfer or with American Express, Discover, or MasterCard is possible using the Graduate Center Banner Web portal (select “Dissertation Fee”).
|PQ Copyright (optional)||$55.00||$55.00||n/a|
|Disc Pocket if nec||$6.00||$6.00||$6.00|
Dissertation Publishing Options Explained
CUNY IRB & Human Subjects Clearance
Well before deposit, Level 3 doctoral students and Capstone or Master's thesis authors involving human subjects must submit to the Office of Sponsored Research (Room 8309) a copy of the Dissertation Project Abstract and a Dissertation Proposal Clearance: Human Participants form signed by the author, the advisor, and the Chair of the Graduate Center Committee on the Protection of Human Subjects. See the Office of Sponsored Research. All deposits require this clearance.
PhD depositors only login with Banner ID/pwd, search under "Student Services"
MA depositors only
Some titles may require GC network userid/pwd login through proxy server