Access & Borrowing

Questions?

Questions?

Contact the Circulation Desk at (212) 817-7083 or circ@gc.cuny.edu.

Borrowing Periods

Borrowing periods and fines are outlined in the Privileges and Fines Chart and summarized below. For CUNY-wide loan, renewal, and fine schedules, see CUNY Libraries Circulation Policies(Note that different CUNY libraries have different renewal limits. Also, the CUNY-wide chart may not be fully current. For each library's current loan and renewal policies, consult that library's website.)

  • GC Master's Students can check books out for 6 weeks with unlimited renewals.
  • GC PhD Students, Current GC Faculty, and Retired GC Faculty & PSC Staff can check books out for 8 weeks with unlimited renewals
  • GC Alumni can check books out (from the GC Library only) for 3 weeks with 3 renewals.
  • Media (VHS tapes, DVDs, and CDs) are kept at the 1st floor circulation desk, loaned 7 days to all users, with no renewals. The overdue fine for these materials is $1.20 per day.
  • Reserve books circulate for 2 hours. Overnight reserve loans begin 2 hours before the library closes for return within 1 hour of the library's opening the following day. Some reserve items circulate for 3 days at a time. Reserve VHS, DVDs, and CDs are for library use only. The overdue fine for reserve items is $0.10/minute.
  • Periodicals and reference books may circulate with special permission card from a 2nd floor reference librarian.
  • Non-Circulating items, as well as dissertations, theses, microforms, and special collection materials, stay in the library.

Borrowers receive a date due slip with each item at check-out. Borrowers are responsible for returning loaned material in good condition by the date due or for renewing the material in a timely fashion.

As an unguaranteed courtesy, the library catalog system emails reminder notices 3 days prior to due dates. To receive library email notices, borrowers must keep email addresses current at CUNY library circulation desks. Users may check accounts online via My Account in OneSearch. An unreceived notice does not relieve the borrower of responsibility for fines and fees.

Recalls: CUNY borrowers may request currently checked-out items by clicking the “Request a Copy” or “Request This Copy” links in the library catalog, or by asking library circulation staff to issue a recall. Requests will generate an immediate notice in email and/or paper informing the current borrower of the recall. The first borrower is guaranteed the initial loan length; renewal is denied after a recall request is placed. If the item has already been renewed, it is given a new, earlier due date — 10 days from the date the recall request is placed. Seven-day and reserve loans may not be recalled. Overdue recalled items are fined at a higher rate of $1/day. Unreceived email notices do not relieve any borrower of responsibility for fines and fees.

Renewing & Returning Materials

Renew materials by logging into My Account in OneSearch. To maximize loan lengths, renew titles just before they are due, not far in advance. CUNY libraries have different loan lengths and renewal policies for all borrower types. You may not renew via My Account if:

  • a book has been requested by another borrower or course reserve
  • you have $25 or more in CUNY-wide fines
  • you have loans more than 8 days overdue

GC users in violation of the above conditions may request a renewal via the GC’s renewal form. Interlibrary Loan (ILL) renewals can be requested online in the user's ILL account, subject to lending library approval.

Return CUNY library books to any CUNY library. Exceptions: Interlibrary loans, reserve loans, and all non-book media (microforms, VHS, DVDs, CDs), music scores, and other special loans must be returned directly to the lending library’s circulation desk.

CLICS Intra-CUNY Borrowing

CUNY students, faculty, and staff may borrow from every CUNY library except the CUNY School of Law Library. CLICS Intra-CUNY Borrowing is offered to all CUNY-wide users.

Missing Books

If a book is missing:

  1. Check the re-shelving area on the east side of the library’s 2nd floor.
  2. If no luck, fill out a “Search Card” from a librarian on the 2nd floor. Include your name and phone or e-mail address on the back.
  3. Submit the card to the circulation staff on the 1st floor for searching.
  4. Request the item via CLICS Intra-CUNY Borrowing. If it is not available through CLICS, request it via Interlibrary Loan (ILL), with a note that the item could not be found on the shelves.