Access & Borrowing

GC Faculty, GC Staff & CUNY Doctoral Faculty

Graduate Center faculty and staff (including Advanced Science Research Center faculty and staff), as well as CUNY doctoral faculty, are eligible for all library privileges listed below for the period of appointment.

All faculty appointments are authorized by the GC's Office of the Provost, often prompted by a letter from a GC Executive Officer. The Office of the Provost gives authorization for a Graduate Center photo ID card. Bring the ID card to the Circulation Desk (1st floor) for a barcode sticker; the ID card will then serve as library card.

Faculty & Staff Library Privileges:

  • on-site access to any CUNY library 
  • remote access to GC library resources (using GC network/email account credentials)
  • borrowing privileges from all CUNY libraries except the CUNY School of Law
  • interlibrary loan privileges

For full information about faculty and staff library privileges, see the Privileges & Fines Chart.

Retired Faculty & Staff

Consult our Retirees page for information about library privileges for:

  • Retired central-line Graduate Center faculty
  • Retired campus-based Graduate Center faculty
  • Retired Graduate Center staff

Research Assistants

Graduate Center Faculty Research Assistants borrow materials from the GC library on a sponsoring GC faculty member’s library account. GC faculty, administrators, and HEOs may sponsor up to 2 research assistants. Obtain application Faculty Authorization Form at the 1st floor circulation desk. A paper Library Research Assistant card is issued by library circulation staff. This card requires another form of photo ID for library access. The sponsoring faculty member is responsible for all loans, fines, and fees. Library Research Assistants may be non-CUNY affiliates. Interlibrary loan privileges are extended; but no off-site access to licensed resources is offered. Graduate Center Executive Officers may request research assistants be extended short term access to the GC network and library resources by emailing IT Services at and specifying the assistant’s need for GC network credentials, the assistant’s faculty supervisor, and the dates of affiliation, not to exceed 3 months.

Visiting Research Scholars

The Office of the Provost manages a Visiting Research Scholar program for scholars capable of adding usefully to the academic discourse at the Graduate Center. Read about the application process

Visiting scholars are entitled to library borrowing privileges and off-site access to library resources. (See privileges chart for more information).

Off-Campus Access Problems?

Log in to GC databases with GC network credentials. Problems? 

1. Use the password reset tool or contact GC IT Services

2. Use the smaller set of CUNY-wide databases, accessible with your CUNY library barcode. 


Guests (up to 3) with valid photo ID accompanying Graduate Center students, faculty, staff with current ID may be admitted to the library at the discretion of GC security staff. All guests must sign in at the lobby security desk and provide appropriate ID for weekend library access. Children must be accompanied by an adult with current ID.